Pixel ID: 1097148713796371 ______________________________

Administrative Coordinator

Hands Offering Hope is looking for a new Administrative Coordinator! Are you an organized self-starter who is excited about empowering young leaders in Mexico? We would love for you to join our dynamic team!

To learn more about the position or apply now, please contact info@handsofferinghope.org!


The Administrative Coordinator exists to provide support to all Hands Offering Hope functions and staff. This position is a part-time, hourly position that averages 20 hours per week with peak months being December, March, May-August. The majority of this position is remote and can be done from home. However, weekly visits to Trumbull, CT to file papers, pick up documents and coordinate for events should be expected.


Duties and Responsibilities

  • Maintain an organized filing system both online and in the office
  • Manage and respond to info@handsofferinghope.org
  • Complete and send monthly donor receipts and year-end receipts
  • Support the Development Director in various donor management, research, events and campaigns
  • Facilitate travel for all staff and visitors as needed
  • Ensure that donor records are accurate and are updated when new information is available
  • File monthly expense reports for all staff
  • Serve as point of contact for any general inquiries
  • Order, ship and research items for purchase for events or donor relationships when relevant
  • Facilitate the planning of and support the annual September board meeting (may include travel)
  • Develop documents, systems and formats that serve the objectives of various projects in Development and general organizational operations
  • When necessary, make reservations, appointments and follow ups on behalf of the President and the Development Director
  • Draft donor and visitor-facing communication for trips, meetings and events
  • Additional administrative tasks as needed


  • Organized, detail-oriented and passionate about order
  • A quick learner who maintains a posture of service
  • Familiar with google drive, Microsoft office, Quickbooks and online banking platforms
  • Flexible, creative problem-solver who is able to adjust well to fast-paced change
  • Interest in youth and education
  • Experience in office management a plus
  • High school degree required